In this video, we explore how to do AIA billing or progressive billing in Sage Intacct. We start by looking at contracts for any type of AIA contract. On the contract setup, we see information like the original price of the contract, revisions, change orders, and more. We also see the schedule of values which can be split up by contract line. Each scheduled value line has a revised price as well as a retainage amount set up. We can click on an individual line and set up a lot of different fields, a lot of different information on the line itself.
Once the contract has been established, we can go ahead and build that contract out. To do so, we come to the generate invoices window and specify the contract we want to bill out. We then indicate the date, preview the invoice, and create it. We see summary information on the contract as well as change orders that have been processed. We also see the heart of the billing process, the job contracts line where we can see each contract line item and the original prices, revisions, change orders, and revised totals.
We can bill by percentage or by dollar amount and see the amount retained on each of these line items. Once we're happy with our selection and ready to create that invoice, we can click up here on Create Invoice. The system then tells us it created the invoice, and we can go take a look at that invoice.
The invoices inside of Intacct are simply Microsoft Word templates that you can manipulate and drag fields onto, as well as edit any of the fields that are on there to fill out the information that you want. As we scroll down the page, we see all the fields that we want from that document style here, and these invoices can be either printed or emailed out directly.
Overall, it's really awesome what we're able to do with the AIA billing and progressive invoicing inside of Sage Intacct. If you have any questions or would like more info on this or other aspects of Sage Intacct, please feel free to reach out.
