The TOCOL function in Excel is a powerful tool for combining data from multiple columns into one column. This function is available in Excel for Microsoft 365, Excel Microsoft 365 for Mac, and Excel for the web. It provides a straightforward way to consolidate information, making data analysis and manipulation much more efficient.

✅Chapters/Bookmarks
00:00 Introduction to TOCOL Function in Excel
00:21 Combining Data from Multiple Columns
00:50 Handling Blanks in Data
01:39 Ignoring Errors in Data
02:36 Combining Columns Vertically
03:28 Conclusion and Additional Resources

✅Basic Usage of TOCOL
To use the TOCOL function, follow these steps:
1) Select the cell where you want the combined data to appear
2) Enter the formula: =TOCOL(range)
3) Replace "range" with the cell range containing your data
4) Press Enter

For example, if you have data in columns B and C from rows 2 to 10, your formula would look like this:

=TOCOL(B2:C10)

This will combine all the data from the specified range into a single column, starting from the cell where you entered the formula.

✅Handling Blanks in Data
When using TOCOL, blank cells in your data range are typically represented as zeros in the output. To ignore blank cells, you can use the second argument of the TOCOL function:

=TOCOL(B2:C10, 1)

The "1" in this formula tells Excel to ignore blank cells, resulting in a more compact list without zero values for empty cells.

✅Ignoring Errors in Data
If your data range contains error values (such as #DIV/0!), you can instruct TOCOL to ignore these as well. Use the value "2" as the second argument:

=TOCOL(B2:C10, 2)

This will exclude any error values from the resulting column.

✅Ignoring Both Blanks and Errors
To ignore both blank cells and error values, use "3" as the second argument:

=TOCOL(B2:C10, 3)

This is often the most useful option, as it provides a clean list of only valid data points.

✅Combining Columns Vertically

By default, TOCOL reads data horizontally (left to right) across columns. However, you can change this behavior to read vertically (top to bottom) down each column before moving to the next. To do this, use the third argument of the TOCOL function:

=TOCOL(B2:C10, 3, TRUE)

In this formula:

* The first argument (B2:C10) specifies the data range
* The second argument (3) tells Excel to ignore both blanks and errors
* The third argument (TRUE) instructs TOCOL to scan by column instead of by row

This will result in all values from the first column being listed, followed by all values from the second column.

✅Excel platforms
This function is available in Excel for Microsoft 365, Excel Microsoft 365 for Mac, and Excel for the web.

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