How to create a live countdown timer in Excel that will help you track the status of your project tasks with deadlines. We'll set up a live countdown timer with hours, minutes, and seconds to keep track of time-sensitive tasks. This Excel countdown timer automatically updates in real-time, plus we'll use conditional formatting to add visual alerts so you'll get immediate cues as task deadlines approach.

In this example Excel spreadsheet, doctors have 24 hours to complete a health assessment task for a patient who has been admitted. Based on entering the Admission Time, we want the 24-hour Deadline to auto-calculate, then run a live countdown timer for that deadline. Then we will track when the assessment was actually completed, and calculate the total time it took for the doctor to complete the task.

Click here to download the basic template we start with in this video so you can follow along with the lesson. Remember to download and open the file in Excel (I'm using the Desktop App version for M365):
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The countdown timer formula we used in this video is:
=TEXT(MAX(0, D4-NOW()), "[h]:mm:ss")

The VBA code we use in this video for the Start and Stop Countdown timer is:
Dim nextTime As Date

Sub StartCountdown()
' Store the exact time of the next scheduled event
nextTime = Now + TimeValue("00:00:01")
Application.OnTime nextTime, "StartCountdown"

' Recalculate the sheet (Sheet1 is used here, update as needed)
ThisWorkbook.Sheets(1).Range("E5:E100").Calculate
End Sub

Sub StopCountdown()
' Cancel the next scheduled event using the stored time
On Error Resume Next
Application.OnTime nextTime, "StartCountdown", , False
End Sub

Cell Formatting used in this video:
m/d/yy h:mm AM/PM
[h]:mm:ss

TIMESTAMPS ⏰
00:00 Create Live Countdown Timer in Excel
00:33 Proper Cell Formatting
01:44 Calculate 24-hour Deadline
02:19 Countdown Timer Formula
03:00 Start Countdown Macro
04:40 Visual Alerts with Conditional Formatting
07:01 Insert Timestamp in Excel
08:06 Calculate Total Time and Alerts
09:37 Stop Countdown Macro

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