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Before A Physical Inventory Count
- Plan the store count for the day of the week when inventory levels are at their lowest
- Hire an outside company to do an initial item inventory count
- Discuss the inventory process in advance with the counters, such as the ways to count and what to count first and last
- Prepare index cards as count cards to place in areas counted
- Have a diagram of the store layout so areas are counted the same way each time
- Build your displays and keep like products together, such as 12 packs of soda or diet soda, in separate rows and not mixed throughout
- Place UPC’s in the counter’s line of sight in your backroom
- Keep dump bins separated using cardboard inserts to keep like products in one area for easier counting
- Train cashiers to ring items by individual UPC
- Train cashiers to do returns on the register correctly by refunding the item and ringing in the new item
- Keep high theft items in cashier’s line of sight
During A Physical Inventory Count
- Close the shift right before count is conducted
- Open a new shift
- Count sections one at a time and place the count card in that area after it is counted—index cards work well as an alternative
- Sync handheld after each section is counted
- Do not move inventory or restock shelves during the count
- Close the shift when inventory count is complete
After A Physical Inventory Count
- Print out Items Missed Report in C-Store Office
- Review inventory errors or changes before inventory is processed
- Find, research and identify the cause of inventory errors
- Eliminate the cause of inventory errors
- Retrain staff to avoid future errors
C-store owners can increase their ability to optimize store inventory by following these best practices on a routine basis. By utilizing C-Store Office, Petrosoft’s cloud-based back-office system specially designed for convenience stores, owners can also improve store efficiency and reduce the costliness of inventory errors.
C-Store Office is an internet-based back office software solution for retailers such as gas stations and convenience stores. This cost-effective solution delivers powerful c-store automation. The online tools help optimize store inventory, manage costs, control pricing and enhance operations to maintain a tighter control over both fuel and store margins.
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Founded in 2002, Petrosoft is a leader in cloud-based retail solutions with innovative tools, services, training and financing that enable retail operators and managers to track sales and profits from any internetconnected device. The company provides a seamless interface from the point of sale (cash registers) to retail back office systems and popular financial tools. The solutions offered by Petrosoft can increase retail store automation, productivity and margins. Petrosoft maintains its headquarters in Pittsburgh, PA. The company also maintains a global network of technical development and support resources dedicated to continually improving Petrosoft products and services. Find out more at www.petrosoftinc.com.
The company partners with leading retail software and hardware providers, such as Bulloch Technologies Comdata, Gilbarco Veeder-Root, Intuit, Microsoft Dynamics, NCR, Sharp, VeriFone and Wayne Nucleus, to ensure that customers can integrate Petrosoft retail technology solutions with their existing systems.
The company is also an active member of leading retail organizations, such as NACS, which help to shape the technology standards and future of the industry.
Petrosoft, LLC
2025 Greentree Road
Pittsburgh, PA 15220
412-306-0640
info@petrosoftinc.com
