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All right, number seven, "The blank are a part of the contract documents." Hopefully this is a pretty easy one. Let me just jump straight to the answer. The answer is going to be B, the addenda. The addenda are part of the contract documents. So why not the shop drawings?
So who produces the shop drawings? Shop drawings are produced by all sorts of other people. You may look at them and they're part of the overall project, but they are not part of your contract, and they are not part of the contract documents that you have prepared for the contractor. Contract documents is an interesting term. When you think about what that means, contract documents are essentially saying, when you produce a set of drawings of both the drawing set and the project manual, what you're making is somebody else's contract. You're making the materials that will define the contract between the owner and the general contractor.
So that's why we call them contract documents, is that that's what you're aiming towards, is to make their contract. So all the stuff that you're doing in order to make their contract, is doing all that design, you're putting all the information together, you're putting the specifications together, and then the contractor is responding with shop drawings. So the contractor is saying, "Okay, we've read your contract documents. This is our understanding of how the steel is going to get laid out," or, "this is our understanding of how the millwork is going to get put together." And that's their process.
You have a role to play in that process, which is to review and to speak up if you see any problems, but essentially that's their process. So that's not part of your making of the contract documents, it's their process, you just have a response to it. RFP is clearly before there's even a contract. An RFP is a request for a proposal. So that's at the very, very, very beginning of a project, and what the owner is doing is saying, "Okay, we have a project. We want to get people interested in being the designers for it, so we're going to put out an RFP," and everybody responds. And you say, "Yes, I want to do this project, and here's how I would respond to it." So there is no contract yet, you don't even have a contract yet, so the RFP is clearly not part of the contract documents.
D, construction schedule, is kind of an interesting one, because D is an integral part of the contracts, it's just not an integral part of your contract. That the construction schedule is all about the general contractor, that's their job. You don't really have anything to do with the construction schedule, other than to help the client-owner understand the implications of different schedule choices. So you are there to advise the client in that case, but you're not producing a construction schedule. So addenda, so addenda's the answer. When does the addenda happen?
You put together your set of drawings, you're getting ready to bid, and as you bid them out, inevitably there's some confusion and issues on the drawings and on the specification. And the contractor calls you up and says, "Hey, I don't understand this thing, why it says two different things in two different locations." You never answer them, you only just take their question. And then as you get a few of those questions, you make a list of the questions, and you answer the questions in written form, and you send it out to all of the bidders, because you really want to make sure that you get apples to apples bids. That document is called the addenda, and so that's the system that you're altering the original contract documents that you put together.
You're saying, "Here's some additional information with more detail," and maybe even scratching out some of the detail and putting in a new detail, because you figured out more. So once you produce an addenda, it goes in and it becomes part of the contract documents.
Marc: Okay, so it looks like everybody got that one totally right, basically.
Mike: Yeah, that one should be a pretty straightforward one.
