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Helping you understand the terms. Terms and Definitions Explained. (Part Three)

12. Hague Apostille:
A Hague Apostille, also known as an Apostille of the Hague, is a certificate that authenticates the origin of a public document (e.g. Birth, Marriage or Death certificate, Court, Business, Notarial attestation or other personal documents).

13. Register of Apostilles:
Each competent authority is required to maintain a record of all issued Apostilles for verification on request. For example, in the UK, it is the FCDO that maintains a register of processed apostilles.

14. Attestation:
Attestation and Legalisation can refer to the same concept of validating a document as authentic and are sometimes used interchangeably.

15. Consular Legalisation:
This is the process of authenticating a document at the Embassy/High Commission of the destination country.

Legalisation can mean getting an apostille certificate, getting consulate legalisation or both depending on the country and is needed if a country has not signed up to the Hague Apostille Convention.

16. Document Legalisation:
All legalisation and attestation involve documents, this may be used interchangeably with other legalisation terms. Document legalisation makes documents suitable for use in other countries, it does not confirm that a document’s contents are correct but shows it was issued by an official authority.

17. Embassy Legalisation:
This is the process of authenticating a document at the Embassy/High Commission of the destination country. Legalisation can mean getting an apostille certificate, getting consulate legalisation or both depending on the country.

18. FCDO Legalisation:
Any legalisation provided by The Foreign, Commonwealth and Development Office (the Foreign Office) is generally referred to as FCDO legalisation. This is the only government office that issues apostilles in the UK.

19. Legalisation:
For countries not signed up to the Hague Apostille Convention, the third stage of legalisation is likely needed in addition to notarisation and apostille. The document will need to be legalised by the respective country also. For example, if the document will be received in China, legalisation must take place at The Chinese Embassy or Consulates. The consulate will seal or stamp on or near the apostille certificate.

20. Legalisation Office:
Unless consular legalisation is needed, you can get certain official UK documents legalised at the Legalisation Office. They will confirm the signature, stamp or seal is from a UK public official.

21. Legalisation Service:
This service assists in the legalisation of documents for use in other countries. Where legalisation takes place after an apostille certificate or notarisation, this will include a seal or stamp from the respective destination consulate.

22. Document Authentication:
Authentication is typically synonymous with the term legalisation. However typically, to be authenticated, the document must be original. It attests to the legitimacy of the public official’s signature and any accompanying stamps or seals.

23. Solicitor Certifications:
Certain documents may require solicitor certification, these may include company documents, personal papers or qualification certificates. These are not typically signed by a recognised public official so a solicitor can check the document and add a statement with a signature to verify authenticity. Solicitors may also witness documents being signed or certify copies of an original document.

24. Solicitor Authentication:
Similar to solicitor certification, solicitors can authenticate personal documents by adding a statement and signature. These terms can be used interchangeably.

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Terms and keywords:
Document Legalisation
Apostille
Consular Legalisation
Consular Attestation
Embassy Legalisation
Embassy Attestation
FCDO Legalisation
FCO / FCDO Apostille
Document Legalisation
Document Attestation
Document Authentication
Apostille Legalisation
Attestation and Legalisation
Document Legalisation and Consular Attestation
Embassy Attestation - Apostille Service
Legalisation Office
Legalisation Service
Hague Apostille
Apostille certificate
Apostille stamp
Apostille signature
Apostille service

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