To plan an event timeline is the projection of your activities and when they are due. This lesson will provide only practical tips for your events!
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00:00 Intro
1:23 How to to plan event timeline
3:35 Timeline templates
5:49 Understanding dependent tasks
7:55 The big picture
10:35 Dividing your event timeline into phases
14:07 Biggest mistakes
15:48 Recap
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This video was filmed and edited by me, but this lesson had some third-party videos that were made free on the internet.
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Ivan Chagas is event organizer since 2011, instructor for the last 4 years, both online and in-person, certified as Instructional Designer by University of Illinois-Champaign Urbana. Ivan is the creator of the School of Polymaths, which forms polymath professionals.
📜 PARTIAL TRANSCRIPT:
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Today's topic is about how to manage your timetable and how to plan an event timeline, in terms of project management..
To plan an event timeline is the projection of your activities, when they are due, who is responsible and what is needed for their completion. When all activities are done before the final deadline, you will have achieved your ideal event. In the most basic model, when you have a schedule, you know when each task has to be accomplished.
Setting up a schedule is essential for any project for you to be more efficient in allocating your resources and you don't rely just on your memory. In addition, planning your event timetable will help you prioritize, because during event organization, many ideas come up and it is important to put them in perspective: what should be done, what should be postponed and what will not be done at all.
Setting a timetable is a more objective way for you to be able to make these decisions, because you will be clear about the state of your event and what is still pending.
How to to plan event timeline for the first time:
There are some timetable templates for events in which you also put the task duration time, that is, if we have the end date and the duration time, now we have the start date. This is great for you to find out when you should start working.
There are tasks that take you longer, others that take less. It's natural. When you do this basic construction, you begin to get an idea of simultaneous activities as well, their workload.
Usually, the closer to the event, the greater your workload, because there are several activities that you can only or will only want to start when your event is close and / or 100% confirmed that it will happen. This increases the stress load.
That's why I say that setting a schedule helps you, in addition, to reduce the fatigue of your team, because it reduces the anxiety of always forgetting something. It is very common when organizing the event, that you have that feeling of missing something. Take some quality time to plan an event timeline will help you reduce that feeling.
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